KINGSTON & DISTRICT CHURCH SOFTBALL LEAGUE

KINGSTON & DISTRICT CHURCH SOFTBALL LEAGUE

Constitution and Bylaws

Mission Statement

A A Christian family softball league committed to providing sportsmanlike contests to

facilitate fellowship and outreach for Kingston Area Churches in a safe environment.@

Article 1

NAME:

1. The name of the group will be Kingston & District Church Softball League.

Article 2

INTERPRETATIONS:

2. The term ALeague@ may be used to describe the Kingston & District Church Softball League.

2.1 The official acronyms for the League will be K.D.C.S.L.

2.2 The term AExecutive@ shall refer to the governing body of elected individuals in charge of administering the League.

2.3 The League name, acronym or any other symbol identifying reference shall only be used to describe the League and not for any other purpose unless expressly authorized by the League executive.

Article 3

PURPOSE & OBJECTIVES OF THE LEAGUE:

3. To provide fellowship with other churches in the Kingston area in a recreational setting

3.1 To offer a non-denominational Christian sporting event for all involved.

3.2 To act as representatives to the community in accordance to the League mission statement.

3.3 To encourage personal growth of the League through witness and character of each person involved.

3.4 The League shall continue to function as a group of individuals acting in accordance to all constitutions and bylaws until such time as the executive decides to abolish the League.

Article 4

MEMBERSHIP:

4. Membership is awarded to any person attending a church at least once per month for a church function and who also plays on that church=s softball team in the K.D.C.S.L. (the League softball game is not to be considered a church function to meet membership criteria).

4.1 All members of the League are bound by the League constitution, bylaws and rules and by any decisions made by the elected Executive of the League.

4.2 All League fees are to be paid to the League Treasurer prior to the commencement of the fifth (5^th) game of the season. Failure to do so may result in the Executive waving the defaulting teams right to play in the same year. Deposits are due prior to the commencement of the season. 1/3 of total fees by April 15,

1/3 by 1^st game and final 1/3 by 5^th game.

Article 5

TEAMS:

5. Teams must consist of a mix of men and women as described in League Rules.

5.1 Each team will have a representative that will be the direct contact to the Executive of the League. Each team has one (1) vote ability that may be called on from time to time in the event that the Executive must go to the League to receive a majority vote on Aan issue@.

5.2 Any team that fails to pay league fees in any given year automatically loses their teams voting rights.

5.3 The League is not required to reimburse fees to any team that withdraws.

5.4 Team representatives are welcome to attend executive meetings as observers only.

Article 6

LEAGUE ADMINISTRATION:

6 The Executive shall consist of five (5) people elected to the position of: President, League Coordinator, Secretary, and Assistant League Executive and Treasurer.

6.1 The Election of the Executive is to take place at the year end award ceremony.

6.2 A person may hold any position on the Executive for an undetermined number of years as long as he/she is re-elected by the League Members.

6.3 If there are two or more people interested in any Executive position then each member present will vote and the person receiving the most votes shall be declared elected. In the event of a tie each candidate may make a brief statement as to why they are interested in the position and another vote is to take place.

6.4 Any member of the Executive who is absent for three (3) consecutive meetings, or who is considered by 2/3 rd majority of League representatives not to be carrying out the responsibilities of his/her position, may be removed from their position at the discretion of the other Executive members.

Article 7

POWERS OF THE EXECUTIVE:

7. The Executive shall be empowered to direct, manage, supervise and control all operations of the K.D.C.S.L.

7.1 The Executive shall appoint any necessary committees as deemed necessary.

7.2 In the event of a vacancy of an Executive position the remaining Executive members may appoint a temporary replacement who shall perform the duties of the position he/she is filling under the title of Aacting@ Executive.

7.3 The Executive shall place or cause to be placed any funds received by the League in an insured bank or trust account.

7.4 At least two members of the Executive must authorize all League expenditures.

7.5 All Executive members will hold office without remuneration. An Executive member may receive reimbursement for any reasonable expenses incurred in performance of their duties. It is the decision of the League Executive to determine whether or not an expense is considered to be reasonable or not.

7.6 The Executive has the right to accept or refuse any recommendations made by any appointed committee.

Article 8

QUALIFICATIONS AND DUTIES OF THE EXECUTIVE:

8. Any individual who has been a member in good standing of the League for at least one (1) year (season) shall qualify to hold a position on the League Executive. The Executive will meet on a regular basis throughout the season to discuss League issues. If any decision is made then a letter will be sent to each team=s representative describing what decision was made.

8.1 The duties of the League President are as follows:

- Represent the League to other churches, groups or individuals

- Act as chairperson for all League meetings

- Receive and deal with any complaints abut the League from outside Sources

_ Coordinate PR and media attention

_ Set up a business plan and future vision for the League

_ Set up goals for the executive staff

_ Setting rules for the year

_ Organize year end banquet

_ Any other duties as they may arise

8.2 The duties of the League Coordinator are as follows:

_ Represent the League to other churches, groups, or individuals

_ Liaison with all team representatives

_ Call, Compile agendas and chair all meetings

_ Arrange a fair League Schedule

_ To secure softball diamonds that the League may require

_ Enforce League rules and settle any questions that may arise

_ Receive any complaints within the League

_ Update local media on standings

_ Organize year end tournament

_ Handle any disciplinary actions

_ Record League standings

_ Other duties as they may arise.

8.3 The duties of the League Secretary are as follows:

_ To represent the League to other churches, groups or individuals

_ Be in attendance at all League meetings

_ Take minutes of all meetings

_ Send out minutes to all team representatives within one week of meeting.

8.4 The duties of the League Treasurer are as follows:

_ To represent the League to other churches groups or individuals

_ Maintain accurate records of revenues and expenditures for the League.

_ Collect a deposit from all teams before the commencement of the season and to collect the remainder of the League fees from all teams before the fifth (5) game of the season.

_ Purchase any equipment that may be needed as directed by the Executive, which includes the trophies for the banquet.

8.5 The duties of the Assistant League Coordinator as follows:

_ To represent the League to other churches, groups or individuals

_ Set up policy on new teams entering the league and completing the necessary research.

_ Arrange charity events

_ All other jobs that are delegated to them.

Article 9

COMMITTEES

9. The executive may appoint from time to time such committees as may be required to implement and carry out specific goals and objectives of the League. The Executive may establish certain criteria that the said committee must adhere to but may also leave all decisions to be made in the hands of the committee.

9.1 Any committee that is appointed must inform the Executive of any decisions made.

9.2 Any committee may meet to discuss issues as they see fit. Unless otherwise determined by the Executive, two (2) members of a committee shall be a quorum. Issues are to be decided by a majority vote and in the case of a tie, the League Coordinator shall be the tie-breaking vote.

Article 10

MEETINGS:

10. Any decisions made by the Executive may either be by verbal vote or by secret ballot. Any vote that may be needed from the League representatives will be made by secret or verbal ballot.

10.1 Voting by proxy shall be permitted provided that the representative needing the proxy informs any member of the Executive at least one (1) hour in advance of any meeting called that needs team representative votes.

10.2 Meetings may take place at any location that is decided by the League Coordinator with obvious respect to any concerns that other members may have about the decided location.

10.3 Any member of the League may request a meeting with the Executive at any time. This meeting will only convene after the Executive has determined that the reason for this meeting is valid and a decision can not be made without a meeting.

10.4 If a meeting is held and the regular team representative is unable to attend then a representative may act in their place for any necessary vote. If there is no representative for a team at any called meeting then the Executive will base their decision on majority.

Article 11

AMENDMENTS:

11. The Constitution and Bylaws of the League can only be amended when a 2/3-rd majority vote is established from the team representatives at any meeting.

11.1 Written notice of a motion to amend any point in the League=s Constitution and Bylaws will be sent to all representatives prior to the meeting in which the resolution may be made.

11.2 The rules of the league can only be changed by a majority vote of the team representatives

Article 12

FISCAL YEAR - ACCOUNTS

12. The fiscal year for the League shall commence of October 1 and end on September 31 of the next year.

12.1 In the event of the dissolution of the League, any assets both property and actual money shall be, after all League debts have been paid, donated to a charity as agreed to by the Executive.

12.2 All money accruing to the League shall not be diverted to any member in any way unless determined otherwise by the League Executive in order to reimburse an individual for expenses.

Article 13

LEAGUE TOURNAMENT

13. All teams qualify to play in the year-end tournament, provided all League fees are paid.

13.1 Positioning for the tournament will be determined by season=s standings.

13.2 Each team will be assured a minimum of two (2) games.

13.3 Specific details of the tournament remain the decision of the Executive who will do their best to provide a quality tournament.

13.4 It is suggested by this Constitution that the tournament take place within one (1) week of the conclusion of the regular season.

Article 14

BANQUET:

14. The League will endeavor to hold a banquet at the end of each year.

14.1 The banquet location will be determined each year and may or may not be the same location as was the previous year.

14.2 The banquet may either be potluck or depending on the financial status of the League may be catered event.

14.3 The organization of the banquet is the responsibility of, but is not limited to the League President, who may be assisted by a group of people involved with the League or may wish to allow a church team itself assume the responsibility of organizing the banquet.

14.4 The League will purchase trophies for each: Most Sportsmanlike male and female of each team, which will be presented at the banquet.

14.5 The League will also supply a trophy for the team that places 1^st in the regular season play

14.6 The League will also supply a trophy for the team that wins the year- end tournament.

14.7 It is suggested by this Constitution the banquet be held within one week after the tournament.

END

REVISED April 2002